The PrintFleet Process

To begin, we need to define two things.

Printer DCA - Application that should be installed on a server that runs as a service to collect the printer information from the Network and transmits that information to PrintFleet.

PrintFleet - Web application ABC Office Equipment uses to push information into our line of business application; E-Automate.

Installing the Printer DCA
1.) Log into PrintFleet - http://kmbsopsserver.printfleet.com

2.) Under Administration click 'DCA Install'

3.) Download the appropriate version (This is usually going to be the latest version, special cases will be noted)

4.) Run the download

5.) Accept the Agreement -> Next

6.) Select the Install location -> Next

7.) Click Install

Getting the PIN
Under Administration click 'DCA Administration' and follow the steps for the appropriate circumstance:" New Customer: "Click the 'New DCA' link in the bottom right corner.

Select the version (This is usually going to be the latest version, special cases will be noted)

Click the 'Create New Group' link in the right hand corner of the 'STEP 2: Select a group' box.

Select 'ABC Office Equipment ' as the Parent

Select 'Customer' from the Type menu

Input the customers business name in the Name field (Alias is Optional)

Click the 'Add group' link to save the New group.

Type the customers name in the 'DCA Name' field

Leave the 'DCA Expiry Date' blank

Click the 'Create DCA' link in the bottom right corner of the page"These steps are for both a New and Existing Customers:"Select the customer from the menu on the left (you may need to click the triangle next to the top name)

Click the Customers name to open that customers DCA Information page

Click the 'Create New PIN' link in the bottom right of the page

Click 'Confirm' when the security dialog pops up *WARNING* This reset the PIN for that DCA instance. This is the Point of No Return

Email or Record the PIN

Configuring the Printer DCA
The DCA is an application that runs as a service. Because of this when you start PrintFleet it will check to see if the service is running and will ask you if you want to run it if it's not running already.

Once the Printer DCA is running, click the 'Communication' Tab

In the 'Server' field type: kmbsopsserver.printfleet.com

Click the 'Test' button to verify via a green Check mark next to the Server Name

Click the 'Save' Button

Click the 'Scan' Tab

Inside the 'Scan List' box verify that the range preloaded there is the correct IP Range." Adding an IP Range "In the 'Ranges' section click the 'IP Range' radial

Enter the IP Range in the provided fields

Click the 'Add' button" Adding an IP Address "In the 'Ranges' section click the IP Address radial button

Enter the IP Address in the field provided

Click the 'Add' button

Click the 'Save' button

Click the 'Status' tab

On this page you should see the Installed and Running fields with a green check mark inside the Service section" If not Installed "Click the 'Options' button

Click Install"If not Running"Click the 'Options' button

Click Start

In the Server section, you should have a Communication Status and File Transmission Success fields with either a green check mark or red X" Communication Status "This should be green as it's the indicator that the machine the Printer DCA is installed on is able to communicate with the server.

If this is not green, reinstall and/or rerun the DCA. If that doesn't work, verify network connectivity to: kmbsopsserver.printfleet.com"File Transmission Success"This is the indicator that the Printer DCA has successfully scanned the network, compiled the data, and has successfully sent the data to PrintFleet.

This may take a while, but if this doesn't work try restarting the DCA, then reinstalling it, then verify that you have the correct scan range/IP's in the Scan List.

Once the Communication Status and File Transmission Status are green, you can begin the mapping process!

Prepare yourself...
Before you begin this process you will need to get some information about the copier. You will need:

1.) Equipment ID assigned by ABC Office Equipment

2.) Make and Model

3.) Serial Number

4.) Which meters it needs, Black and White only or Color.

5.) The PrintFleet ID - this is only assigned to the device once the device is loaded into PrintFleet. This ID CAN BE DUPLICATED!!! Items 1 - 4 are used to help find the proper machine.

To get this

Log into PrintFleet: kmbsopsserver.printfleet.com

Under the Device Views menu select 'Technical View'

Select the customer from the drop down menu on the left

The PrintFleet ID you need will be the 4 characters at the end of the Device Name

Mapping the Devices
Log into PrintFleet: kmbsopsserver.printfleet.com

Identifying the Devices
1.) Under the Settings menu select 'Device View'

Select the Customer from the menu on the left

Select the 'Edit' link by any device in the list on the right

Set the Equipment ID assigned by ABC in the Asset Number field"Repeat this step for each device needing to be mapped"Click the 'Save' link

2.) Under the Settings menu select 'Meter Export'

Select 'Device Mapping' and then the appropriate customer from the menu on the left

On the right, set the Equipment ID as the External ID for the appropriate device on the right"Repeat this step for each device needing to be mapped"Click the 'Save' link

Scheduling the Meters
3.) Under the Settings select 'Meter Export'

Click Schedule and then click the 'Edit' link

Select the customer from the menu on the left

On the right check the boxes next to each device that needs to be mapped

Click the 'Save' link

Assigning the Meters
4.) Under the Settings menu select 'Meter Export'

Select Meters" Black and White Devices "Select the 'Edit' link at the far right of the Mono entry

Select the customer from the menu on the left

Check the boxes next to the appropriate devices on the right

Click the 'Save' link" Color Devices "Select the 'Edit link at the far right of the Color entry

Select the customer from the menu on the left

Check the boxes next to the appropriate devices on the right

Click the 'Save' link

Exporting the Meters
5.) Under the Settings select 'Meter Export'

Click Schedule and then click the 'Run' link"When you Run the meters it will wait until the next 15 minute mark(15, 30, 45, 60) before it will actually run and then will take appx. 10-15 minutes to fully export."

Checking the Meter Export
6.) Under the Settings menu select 'Meter Export'

Click Schedule and then click the 'Logs' link

Click the 'View Results' link next to the appropriate log entry.